Also, you will need to gather and setup for demonstration any tools used that can be hazardous to safety, such as a nail gun, electric saws, and a hammer. When setting up the tools, make sure they are placed in the room so that all employees can clearly see the demonstration. Do not forget props you will need to aid in the demonstration. Have a ready supply of scrap wood and nails. Other materials needed to successfully conduct a safety meeting are paper and writing implements. Notebook paper and pens or pencils are suitable. You may want to have a broom and dustpan on hand to clean up any sawdust from the demonstrations, and make sure there is a wastepaper basket for discarded paper. .

             Now that everything is setup and prepared, the next step is to assemble all employees in the area to be used for the meeting and distribute a copy of the prepared safety guidelines and paper and writing implement to each employee present. Distribution of items can be done as employees enter the area, or after everyone has been seated. It is important that everyone receives a copy of the safety guidelines to be sure each employee has been made aware of them. The paper and pen or pencil is equally important. This will enable the employees to write down any questions or concerns about the topics presented so that they are not forgotten.

             You should start the meeting by introducing yourself. Give your name and position within the company. Briefly list the topics that will be presented and give a time frame for the meeting. This will allow the employees to better follow the meeting and let them know how long it is expected to take. That way they are listening to you instead of looking at the clock, wondering when it will be over. Ask employees to please hold and write down any questions they may have until after the presentation.

             The next step in the process is to discuss the topics and perform the safety demonstrations.